They are very flexible and can easily be copied, rearranged or even shared. We love OneNote, especially since this program has more and more links to other Microsoft software. With your smartphone you have a real pocket scanner. Office lens, and Scanner Pro are two applications that we use frequently to convert documents to digital form.
Avoid large paper pads that cover your desk
This is a disaster for two reasons:
You have a lot of information in your field of vision that distracts you while you are working on other things.
It mixes up the tasks that you need to do urgently with those that are less so. Your pad of paper is a gathering place. Once you have dealt with a task, it is best not to have it in your field of vision.
Keep only the necessary and essential papers
Many people find it difficult or afraid to throw away documents, letters and notes. If a project or activity is still in progress, it is good to keep the related papers (as long as you are working in a logical way). In order to experience a sense of freedom, it is good to be critical, to archive, and to get rid of what you really don’t need anymore.
Ask yourself the following questions:
- Will I still read or use this document?
- Is this information still current?
- Can I find this information on the Internet?
Don’t just settle for your desk
Your desk (the room) may also contain a series of superfluous objects that distract your attention when you want to concentrate. A place of concentration is not the same as a place of inspiration. If possible, plan two different locations for these two states of mind.
Store as many items as possible in your cabinet
Try to keep your desk as empty as possible and only keep what you use every day. Everything you don’t need often can be stored in a cupboard. Be careful not to store everything in any way and avoid making your wardrobe synonymous with the apocalypse. Store everything in boxes, folders or filing cabinets and write down what they contain. For the extra rubbish and trash, the rubbish removal Sydney is there for fast evacuation of the same.
After you’ve put so much effort into tidying up your desk, you’ll obviously want it to stay that way. So get into the habit of cleaning it regularly with the appropriate cleaners. There are, for example, air jets for your keyboard or wet wipes for your computer monitor, tablet and mouse. This is just one more technique for having a healthy mind in a healthy office.
Take a picture of the ideal situation
Find a point of comparison. Take a photo of how you would like your workplace to look. At the end of the day, or at least at the end of each work week, make sure it matches the previously chosen benchmark. Your morale will be high on Monday morning when you arrive at the office after a restful weekend.